Privacy Policy & Website Terms of Use
These terms of service ("Terms", "Agreement") are an agreement between the website ("Website operator", "us", "we" or "our") and you ("User", "you" or "your"). This Agreement sets forth the general terms and conditions of your use of this website and any of its products or services (collectively, "Website" or "Services").
Although this Website may be linked to other websites, we are not, directly or indirectly, implying any approval, association, sponsorship, endorsement, or affiliation with any linked website, unless specifically stated herein.
You should carefully review the legal statements and other conditions of use of any website which you access through a link from this Website. Your linking to any other off-site pages or other websites is at your own risk.
Website may use cookies to personalize and facilitate maximum navigation of the User by this site. The User may configure his / her browser to notify and reject the installation of the cookies sent by us.
The Dr. Mina MacKenzie Memorial Trust Fund ("Mina Fund") collects personal information only as necessary to support its charitable activities, donor stewardship, volunteer engagement, communications, fundraising, regulatory compliance, and organizational governance.
Personal information may include:
- Name, address, email address, and telephone number;
- Donation and tax receipting information;
- Volunteer application and participation information;
- Communication preferences;
- Information voluntarily submitted through website forms, email correspondence, or fundraising activities.
The Mina Fund collects personal information only by lawful and fair means and only for purposes that a reasonable person would consider appropriate.
The Mina Fund uses personal information for purposes that may include:
- Processing donations and issuing charitable tax receipts;
- Communicating with donors, volunteers, and supporters;
- Responding to inquiries and requests;
- Providing updates regarding programs, projects, fundraising campaigns, and organizational activities;
- Recruiting, coordinating, and supporting volunteers;
- Meeting legal, regulatory, reporting, and audit requirements;
- Protecting the security and integrity of the organization's operations.
Personal information will not be used for purposes unrelated to these activities without the individual's consent unless required by law.
The Mina Fund is committed to protecting personal information through reasonable administrative, technical, and physical safeguards appropriate to the sensitivity of the information.
Examples of measures used by the organization include:
- Restricting access to donor and financial information to authorized individuals only;
- Limiting volunteer access to organizational systems based on operational requirements;
- Maintaining confidentiality obligations through volunteer agreements and governance practices;
- Using secure online platforms and password-protected systems for storage and collaboration;
- Regularly reviewing user permissions and access rights.
Volunteers and directors who have access to confidential information are required to protect that information and use it only for authorized organizational purposes.
The Mina Fund values the trust placed in it by donors and volunteers.
Donor information is used exclusively for charitable, stewardship, communication, and regulatory purposes. The Mina Fund does not sell donor lists and does not share donor information except as required for operational purposes, legal compliance, or with the donor's consent.
Volunteer information is collected and maintained only as necessary to support volunteer recruitment, onboarding, coordination, recognition, and organizational administration.
Access to organizational systems and information is granted according to an individual's role and responsibilities.
For example:
- Volunteers involved in communications activities may be granted access to social media publishing tools and website content management functions.
- Access to donor records, financial information, and confidential governance documents is restricted to authorized Board members and designated organizational leaders.
- Access permissions are reviewed and adjusted periodically to ensure appropriate protection of organizational information.
The Mina Fund may use third-party service providers to support its operations, including website hosting, payment processing, collaboration platforms, email communications, and social media management.
Where third-party providers process personal information on behalf of the organization, the Mina Fund takes reasonable steps to ensure that such providers maintain appropriate safeguards and handle information in a secure and responsible manner.
Personal information is retained only for as long as necessary to fulfill the purposes for which it was collected, to meet legal and regulatory requirements, or to support the legitimate administrative and historical needs of the organization.
When information is no longer required, it will be securely deleted, destroyed, or anonymized where appropriate.
Individuals may request access to personal information held by the Mina Fund and may request correction of inaccurate or incomplete information.
Questions, concerns, or requests regarding personal information should be directed to the organization's designated privacy contact.
Questions regarding this Privacy Policy or the handling of personal information may be directed to:
Dr. Mina MacKenzie Memorial Trust Fund (Mina Fund)
Email: admin@minatrustfund.ca
Website: www.minatrustfund.ca
This Privacy Policy is reviewed periodically by the Board of Directors to ensure continued compliance with applicable legislation, organizational practices, and evolving privacy requirements.
Approved by the Board of Directors: July 23, 2026
Next Scheduled Review: No later than July 23, 2031